Donating Items to Us (& through us to other BC LoTs)

AUGUST 2025 - WE ARE TEMPORARILY UNABLE TO TAKE IN ANY NEW STOCK at our location while we complete our store revamp (due to be completed by the end of August).


However please let us know you have something to offer as we can still assess it and let you know if we would like to accept it, and then arrange a handover once we are ready.


We are also assisting Benthyg Cymru in seeking stock for other LoTs in the Network, so your offer could help us help them too.


Please use this form to let us know what you're looking to donate.


Thank you


New version Donation Offer & Donator’s Agreement Form (vSep-2025)



Please also see this form for useful information about what we can and cannot accept, as well as what we (and other LoTs) are currently looking out for as a priority.



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14 Aug 25 - THE INFORMATION BELOW IS CURRENTLY BEING REVIEWED AND UPDATED, so may not be complete or accurate at present (further clarification can be requested directly)


ABOUT DONATING


You do not have to be registered with us in order to donate. All donations will require you to complete a Donation Agreement stating you are freely relinquishing the item to us.


We may also ask if you are happy for your donation to be passed on to one of our other locations or a 3rd Party scheme we collaborate with.


Account holders also have the option of having the item tagged to your account (if added to our catalogue) so that any time it is borrowed, you receive an email notification alerting you to this.


Please read through the below and then if your item is something we might accept, click the above link and complete the form.  This form indicates to us you wish to donate items and that you agree you  are transferring ownership over to us.


Please wait for us to confirm any acceptance before bringing it to us. The form has fields to describe the item(s) and also request collection from us using our courier service.


BEFORE DONATING - ITEM CHECKLIST


Please read through the below information to see what types of items we can and cannot accept, and also important information about the status and quality we would like the items to be in.


The types of items we take must have a practical reuse value, i.e. something people would find useful to borrow.




  • Items MUST be in a working and usable condition with no known faults.




  • All items should be complete, or at least with easily replaceable parts. Please look to include manuals for items that use them.



  • CE or UKCA Markings should be present where applicable.



  • WE WILL NOT ACCEPT ANY ITEMS (especially electrical) THAT HAVE BEEN PURCHASED VIA WEBSITES WITH UNVERIFIED QUALITY CONTROL STANDARDS which could lead to dangerous operation (e.g. Temu, Ali Express, Shein). We also do not accept homemade or modified items.



  • Electrical items must not have any damage to their power cable (automatic PAT Test failure & rejection). Plugs must comply with current compliance standard or be removable (without cutting cable) to change to a compliant one).




  • Items that require consumables/add-on accessories (e.g. cleaning fluid, batteries replacement sanding sheets) can be accepted without these.



  • Where possible please include a manual / instructions.



  • All electrical items will be PAT tested.



  • COSTUMES MUST HAVE THE CE & FIRE LABELS PRESENT. We will be unable to accept costumes that have had these tags removed.



TELLING US ABOUT THE ITEM(s)


The Donator's form has a section to complete this information.

We will need to know the following details about the item.




  • Name/Type of item - Make & Model if applicable (especially for electrical tools & equipment)





  • Brief description (e.g. electrical, battery powered, what it is used for (if unclear).





  • Approximate dimensions of the item





  • Whether this item would require a vehicle to move, two person lift or any other safety issues it may have.





  • If you would like us to pick it up or are happy to drop it to our location.




MAKING THE HANDOVER when we accept.


Once we have agreed to take it we offer several options:




  • You bring the item(s) to our location at The Kymin during opening hours (parking available).




  • We arrange to collect the item(s) from you - for details of current possible arrangements see the Donator's form. Pick-ups from within The Vale of Glamorgan & Cardiff only.


    Please do not bring the item(s) to us without confirmation that we are able to accept them.



ABOUT THE TYPES OF ITEMS WE CAN AND CANNOT TAKE


The types of items we CANNOT take include:


The following is a list of items generally not accepted by any LoT, for various reasions (e.g. high-risk, safety factors). Below this is also a list of the items that our LoT (Benthyg Penarth) cannot accept at this time (for various site-specific reasons). Other LoTs may accept them, but please contact them directly to enquire.


GENERAL UNACCEPTED ITEMS




Other items not listed here will be assessed on an individual basis.


Things we could take:




  • See also our catalogue for the types of items we already have to give you a guide as to what we may also take.




  • We may also accept items that could be used for by us for admin / event displays, such as pop-up stands, office supplies and other helpful things.




  • If in doubt, simply Contact Us to discuss your donation, OR pop over to The Kymin when we are open.




Thank you for considering us. We at Benthyg are part of the local, national & global drive to reduce waste by reusing items. By donating to us you will be a part of this too.


REJECTED DONATED ITEMS


If for any reason we have to later reject an item we have previously accepted, for whatever reason (e.g. it turns out to be non-functional, it came as part of a bulk lot for us to sort through but isn't something we can stock, etc.) we will look to pass on/dispose of in a befitting manner. This could mean passing on to a non-affiliated 3rd party location such as a charity shop or general reuse store (e.g. Enfys @ Barry Recycling Centre) or disposal at a recycling centre.  We reserve the right to deal with any donations accordingly as we see fit.


TOOLS WITH A MISSION


https://www.twam.uk/donatetools


This organisation might be able to take some things we can't. See the above link to find out what they accept. you can also get in touch with the local contacts who collect the donations by using the Postcode Checker at the bottom of the above page to find your nearest.



Benthyg Penarth & Benthyg Cymru are not affiliated with this organisation but we do collaborate with the local contacts to forward items / offers we cannot accept that they can.

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